Board Member Roles and Responsibilities

Responsible for insuring Association stays in compliance with WSSA, USASA requirements and any associated league contract requirements.

• Maintain contact with WSASA and attend relevant WSASA board meetings as CBSA representative
• Schedule annual board and league meetings
• Contact person / mediator for issues involving VP’s and league members
• Contact person for injuries and card reports from referees
• Contact for inquiries about the association or desire to play
• Pass new players on to the appropriate league VP’s
• Attend ALL individual league meetings
• Contract Negotiation for fields, fees, referees and other
• League contact for discipline
• Maintain records for cards, rosters, injuries and discipline
• Oversight for judiciary committee

Facilitate the running of the individual leagues within the Columbia Basin Soccer Association according to the policies and by-laws of CBSA and WSASA.

• Maintain up to date contact list of league teams (captains and backup: email, phone, address)
• Provide list of teams and contacts to Treasurer and President annually or as needed
• Inform treasurer of any field fees or deposit infractions (use, paint, etc.)
• Inform treasurer of basic schedule (number of games & teams) at least 2 weeks prior to 1^st game to figure seasonal team fees
• Send schedules out to team captains and referee contact at least 1 week prior to first game.
• Inform captains of team fees and required due date for fees to be in to treasurer
• Secure facilities for each season (take care of insurance forms)
• Verify schedule with any field maintenance personnel (painter, access, etc.) prior to each season
• Verify team captains maintain a list of players with ID #’s and expiration dates
• Address any league or referee issues with captains in a timely manner (include President in all communications)
• Participate in at least 1 annual league meeting with captains to review financials and any concerns

Maintain Association financials and insure Association follows all State and Federal Financial requirements.

• Make all deposits in a timely manner
• Pay all bills
• Track all leagues’ payments & receipts separately
• Track individual team payments
• Provide leagues with financial reports at end of each season
• Determine each seasons’ team fees based on schedules and information provided by league VP’s
• Provide Association financial report at annual board meeting
• Insure Association fees are paid annually to WSSA
• Insure all tax information is properly reported
• Inform board of any teams with outstanding dues or financial issues
• Participate in annual league meeting

Monitor card related activity and make necessary decisions regarding discipline

• Oversight by League President (shall only vote if there is a tie)
• Shall be made up of 2 female and 2 male representatives from general membership (minimum)
• Shall meet/email when needed to discuss appeals, repeat offenders and other related issues
• Shall decide course of action for discipline if not outlined in rules of competitions “card violations”
• Positions are commitment for 1 year and can be resigned during annual meeting or verbal agreement